Special Meeting/Workshop

1. Convene: 3:55 p.m.
2. Public Comments: None
3. IT1 - Tivoli Identity Manager
   Motions:
   

   I Recommend that the Board approve the contract with IBM for the amount of $250,000 plus travel and living expenses.	-	PASS
   Minutes: Tivoli Identity Manager will enable the District to manage users and their access to the District's data systems. Integration with PeopleSoft and the Educational Data Warehouse will allow for the automatic creation and management of Employee, Vendor, Consultant, Charter School Employee, and Student IDs on the network (and mainframe if required). Tivoli Identity Manager will allow: 1) Password Self Reset for both the Network and Mainframe; 2) Single Sign-on to access multiple systems without needing to sign on to each; 3) Password Expiration at intervals that can be controlled based on who the user is (Adminstrators expire more often); 4) Password Rules. Creation of strict password rules to create a more secure environment; and 5) Tracking of student accounts for security purposes.
   Vote Results:
   Motion: Sandra Richmond
   Second: Mark Hansen
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
4. IT2 - Agreement for Professional Services with Software AG, Inc.
   Motions:
   

   I recommend the School Board approve the Agreement for Professional Services with Software AG, Inc. to provide technical assistance to the District with the upgrade of the Software AG product suite in the not to exceed amount of $42,840.	-	PASS
   Minutes: The Software AG software provides the NATURAL programming language used in multiple applications including the CHIPS application system. The payroll and human resource historical data is in CHIPS and is processing 4,000 inquires a week. The current Software AG (NATURAL) software product will not run with the new CICS operating system which is preventing necessary upgrades to this and other software. The e-server operating system (z/os) and the e-server transaction server (CICS) software products need to be upgraded in order to maintain vendor support. The upgrade of CICS will eliminate billing of $9,514.05 per month for multiple software versions required during the upgrade installation process. Core District systems residing on the e-server are: TERMS Student, TERMS Finance financial history inquiry, CHIPS - Payroll and Human Resource history, Transportation, Bus Trips, Utilities, Textbooks, Out-of-Field, and Cost Accounting. Due to staff transitions to other major systems, outside expertise is needed to assist in installation of this software product, resolve current installation discrepancies encountered, and allow internal staff to meet the installation time-lines for the other e-server software upgrades to maintain vendor support.
   Vote Results:
   Motion: Sandra Richmond
   Second: Debra Robinson
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Monroe Benaim	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
5. Adjourn: 4:10 p.m.